ARCH Privacy Policy

ARCH Privacy Policy - May 2018

As a member based association ARCH collects data from each of its members about themselves. That data includes members’ names and addresses including email addresses and practice addresses and other information that is required to ensure that members fulfil the conditions of membership.

The data is stored, processed and safeguarded by ARCH’s data controller the Administrator (admin@colonic-association.org) or such person as ARCH should appoint and may for administrative purposes or for purposes to ensure the efficient running of the Association be shared internally within ARCH for example with Committee members as representatives of the members (including subcommittee members and any ARCH officers) but it is not shared with any third party organisation (save for the purposes of providing members with the ARCH website) except with the express consent of the member.

The data is used in order to further the aims of ARCH as set out in the Constitution of ARCH to which each member subscribes by joining ARCH by keeping an up to date member list, to provide the public with a register of members, their services and practice details and to inform members of matters of concern and interest (for example through newsletters) in order for ARCH to fulfil its role for all members. The data is also used to assist in the smooth running of the Association for the benefit of all the members.

If a member wishes to know what information is kept on that member the member can contact the Administrator. If a member no longer wishes the member’s information to be stored the member can request this of the Administrator, though in order to remain a member ARCH does require certain information from each of its members. If the member no longer wishes to be included on the register the member is able to remove such entry or contact the Administrator.

The information will be kept for so long as a member remains a member of the Association or for such other time as may be required for legal or insurance purposes.

ARCH will continue to monitor and adapt its privacy policy to ensure that it is up to date and in line with members’ expectations.

If any member is unhappy about their data storage they can contact the Administrator or the ARCH chairperson and if the matter is not satisfactorily resolved they can contact the Information Commissioner (ico.org.uk).